Conference presentation proposals

Call for proposals are now closed

The theme of the 2016 Perth Conference is Landscapes

The 2016 Australasian Evaluation Society Conference will invite delegates to reflect on what diversity and change in social, cultural, organisational, environmental, political and economic landscapes means for evaluation and evaluators. It will consider how we work within and between those landscapes, what impact our work has on them (both positive and negative), and how we respond to changes in their terrain (particularly those changes that we create). It will also consider how the diversity of the landscapes we work in and their changing features has shaped our past evaluation practices, contributed to the practices we currently use, and how it could influence evaluation practices of the future. This discussion will include consideration of changing technological landscapes.

Please think about the range of audiences who may be interested in your proposal and make sure you write it inclusively. When submitting a proposal for the main conference program, please consider how your proposed presentation reflects the conference theme, Landscapes. Presentations should be very engaging, interesting and encourage audience participation.

Proposals are to be written in English and must be expressed in clear, accessible and grammatically correct language.

Proposals for conference presentations must be received by Saturday 12 March 2016. No extensions and no exceptions will be granted. It is your responsibility to meet this deadline.

Blind Peer Review: This AES conference uses double-blind review when assessing conference proposals. This means that author identities are concealed from the reviewers, and vice versa, throughout the review process. Please ensure that the proposal is prepared in a way that does not give away your identity. 

1. Presentation format options

The 2016 Conference will accept proposals in the following 6 formats:

  1. Short Paper
  2. Long Paper
  3. Panel
  4. Skill Building Session
  5. Consultation and Collaboration
  6. Poster

Click here for an overview of presentation options.

In choosing a presentation format please consider the most appropriate format that allows for interactive input and stimulating discussion of issues. Presenters are encouraged to develop a written paper, although this is not a requirement for participation or a factor in program selection.

It may be necessary to change the format of some proposals in order to provide a well-balanced, comprehensive program. If your proposal is accepted, you may be asked if a format change is suitable.
At the end of each session approximately five minutes is allowed for participants to move to the next session. This will be scheduled in addition to the time allowed for presentations and questions.

2. Innovative presentation styles

The Australasian Evaluation Society encourages innovative ways of presenting at the conference. Proposals for new formats will be considered and should be discussed with the Program Committee Chair.

Presentations will still need to meet the usual criteria for quality and relevance of content.

Innovations in presentation formats will be assessed on the basis of feasibility (including technological feasibility at the conference venue), innovation, and capacity to engage conference delegates in learning.

3. Criteria for assessment

In preparing your proposal’s Justification Statement please ensure you address the following criteria for assessment:

  • A. Relevance/Importance to AES Audience: The proposal should address topics that are of importance to a broad audience within AES, and if accepted, is likely to attract an audience.
  • B. Relevance/Importance to overall conference theme and to one or more of the sub-themes: The proposal should align with conference themes and this needs to be explicit in the proposal. Sub-themes may be identified from the accepted submissions and used to stream the presentations further.
  • C. Technical quality: A proposal should meet high standards of technical quality in terms of methodological, conceptual and logical rigor.
  • D. Contribution to evaluation methods, theories, policies and practices: Proposals presenting the results, findings, and circumstances of a specific evaluation are welcome but should also identify how it contributes to the broader issues of significance for advancement of the evaluation knowledge-base.
  • E. Overall Assessment: When looking across the review criteria, and across proposals, reviewers are asked for their overall recommendation on each proposal.

NOTE: No individual may present in more than three conference sessions, including as a co-presenter.

4. Content

All proposals must include the presentation title and the primary author, along with the abstract and a justification statement to justify why the presentation should be included on the program based on the selection criteria. Proposal/s will be sent to reviewers for assessment and, if accepted, the presenting author may be asked to edit the abstract before inclusion in the conference program.

Upon acceptance of your proposal, we will request an updated list of your presentation's authors, and a list of those presenting. All presenters will be asked to upload a short bio-note to the online program and for use by the session chair to introduce your presentation.

5. Abstract

The Abstract is a summary of the content of your presentation. It should include:

  • the purpose of your presentation 
  • an outline of the argument made based on the key concepts or research and evaluation methods or both
  • the main findings and/or conclusions
  • the implications for evaluation theory and/or practice.

You should keep in mind the criteria for assessment A to E in preparing your abstract.

Please write your abstract as you wish it to appear in the conference booklet. Describe your proposed presentation or workshop in your abstract in no more than 300 words.

You will be presenting at the same time as up to 5 other sessions, so you need to make clear what you are covering and its importance. Your audience is diverse – across nations, disciplines, uses and knowledge of evaluation – ensure your intention will be widely understood. What are you adding to the field of evaluation? Please edit your work and ask for comment from someone not involved before submitting.

Abstracts will be edited to Australian Style Guide and Macquarie Dictionary. If you have access to those resources please comply with the conventions. Use the Australian or UK English version of spell check.

Tips for writing your abstract:

  • Don’t use an acronym unless it is well known internationally – especially ones you have made up. Many in your audience won’t know the acronym. Someone will have to edit it out.
  • Don’t use jargon terms – e.g. a new term you or your colleagues have created.
  • Have a colleague read over your work and make sure the sentences are grammatically correct – e.g. verbs and subjects agree.
  • Abstract that have errors or are poorly written have a reduced chance of being accepted.

6. Justification statement

The justification statement immediately follows your abstract in the Abstract entry field. It outlines the relevance of your presentation to evaluation and the importance of what you are proposing as well as its relationship to the conference theme. This is your chance to persuade the reviewer that your presentation is worthy of a place on the program.

  • Please ensure that your statement responds to the assessment criteria.
  • The justification statement should be no more than 300 words.

NOTE: Please keep a copy of the abstract and justification statement for your records prior to clicking ‘upload’. 

7. Room set-ups

The standard room set-up for oral presentations (papers) is theatre style.

How to submit your proposal

Click here for instructions on how to use and access the online submission system.

On-site registrations

aes16 online registrations are now closed but we will be taking conference registrations on-site. Please email for a registration form and bring it with you to the Registration Desk at Hyatt Regency, 99 Adelaide Terrace, Perth.

Key dates

Call for proposals (workshops & conference) – closed

Registration for Conference and pre-conference workshops – open

Last day for presentation acceptance
1 June 2016

Early bird registrations
close 30 June 2016

Online conference registrations
close 5 September 2016

Pre-conference workshops
17 and 18 September 2016

19, 20, 21 September 2016