Conference registration

Registrations are open for the AES 2016 International Evaluation Conference. Join colleagues from around New Zealand, Australia, the Asia Pacific region, and the world to explore the theme Landscapes.

Please note that all persons intending to attend the conference must register, including all accepted paper presenters and chairpersons.

Please read the following information before completing the online form.

Registration fee (per delegate)

Category

Standard Registration

Group Registration Rate 

3 or more tickets
Three day conference registration includes:
  • entry to all conference sessions (excluding pre-conference workshops)
  • Conference Gala Dinner at State Reception Centre, Kings Park, Perth
  • Conference satchel and official documentation
  • Lunch, morning and afternoon tea on each day of the conference
Member 3 days* A$1,145 A$1,040
Non Member 3 days* A$1,365 A$1,240
IPAA WA Member 3 days* A$1,145 A$1,040
Full-time Student 3 days* A$635 n/a
One day conference registration includes:
  • entry to all conference sessions on the day registered (excluding pre-conference workshops)
  • Conference satchel and official documentation
  • Lunch, morning and afternoon tea on the day registered
One day only Member 19 or 20 or 21 September A$570 n/a
One day only Non Member 19 or 20 or 21 September A$650 n/a

All registration fees include Goods and Services Tax (GST) of 10%.
To view the current foreign exchange rates, please visit www.x-rates.com

Group registrations

To receive the group registration discount using the online system you must choose three or more full 3-day conference registration tickets of the same category.  If you wish to make a group registration under different categories (eg. members and non-members), please contact This email address is being protected from spambots. You need JavaScript enabled to view it. to arrange your discount. 

Note: 

  • This offer is not retroactive and, therefore, does not apply to registrations completed before 1 August 2016.
  • Group registrations are not available for workshops.

Pre-conference workshop program

Registration for the pre-conference workshop program is open. For details click here.

Important information regarding your registration

  • To be entitled to the early registration fee you must have registered by 30 June and paid by Friday 15 July 2016.
  • Students must be full-time and provide a copy of their student identification card/number or a supporting note from their Head of Department upon registration which can be faxed to +61 3 8344 8490 or scanned and forwarded by email to This email address is being protected from spambots. You need JavaScript enabled to view it.. Without this information, the full registration fee will be charged.
  • Exhibitors should contact +61 3 9035 3484 or This email address is being protected from spambots. You need JavaScript enabled to view it. about registration and entitlements.
  • Your AES Membership number: If you do not know your AES Membership number, please go to the AES website and log in, your member number should appear in the right hand column. Email us at This email address is being protected from spambots. You need JavaScript enabled to view it. if you cannot locate your AES membership number.
  • Online registration close Monday 5 September 2016. Conference registrations will be available onsite and will incur a fee calculated as 10% of your appropriate registration amount.
  • Organisational members: Staff of Organisational Members receive an additional 10% off the appropriate registration fee by using the correct VIP code. The code has been sent to the main contact for the Organisational Membership. If you are a staff member of an Organisational Member, please ask your organisation for the VIP code so that you can use it when registering.
  • Transfer of registration: Registrations may be transferred to another name by emailing This email address is being protected from spambots. You need JavaScript enabled to view it. before 5 September 2016. A $30.00 transfer fee applies. No name changes can be made after 5 September 2016. 
  • Cancellations: See the Cancellation and Refund section below. 

Are you new to evaluation or/and to the AES conference?

We will be arranging some social networking events for conference first-timers and delegates new to evaluation. If 2016 is the first time you are attending an AES International Evaluation Conference, or you are new to evaluation, be sure to check the appropriate box on the online registration form.

Conference dinner

AES 2016 Awards for Excellence in Evaluation Gala Dinner on evening of Tuesday 20 September

All three day conference registrations include the AES Awards Gala Dinner. Additional tickets are available for Day Delegates and dinner only guests online at the time of registration and at the registration desk at Hyatt (Hyatt tickets available until 4pm Monday 19 September).

Dinner details are as follows:
Tuesday 20 September 2016
Venue: State Reception Centre Kings Park, 60 Fraser Avenue, Kings Park, Perth
Time: 6.30 pm to 10.30 pm
Dress: Smart Casual
Cost of additional tickets: $185.00 (inc. GST)


   

Looking for accommodation?

A range of accommodation options are available here.

Venue locations

Pre-conference workshops: 17 and 18 September 2016
The Metro Hotel Perth, 61 Canning Highway, South Perth

Conference: Monday 19 to Wednesday 21 September
Hyatt Regency Perth, 99 Adelaide Terrace, Perth

 

Payment of registration fees

Online payments
Please note all online registrations require payment by credit card, cheque or direct deposit. To pay on invoice, select the Cheque/EFT option when completing your registration. Accepted credit cards: MasterCard, Visa and American Express.

Note: Registrations that elect the Cheque/EFT option are due immediately. A registration is not deemed valid until the correct fee is paid in full.

Cheque payments
Cheque payments will only be accepted up until 22 August 2016 after which this date all registrations must be submitted online with credit card details or by calling +61 3 9035 3484 or +61 3 9035 3469
Cheques are to be made payable to 'Australasian Evaluation Society'. Your name and full address should be typed or printed clearly on the back of the cheque. Cheque payments from overseas must be a bank cheque in Australian Dollars drawn on an Australian Bank. No other currencies will be accepted.

Payments by bank deposit
We accept payment of invoices by bank deposit to the following account:

Account name: Australasian Evaluation Society
Account number: 012955 253524988
Bank: ANZ
SWIFT: ANZBAU3M

Use the invoice number as the transfer description.

Acknowledgements

Your registration and payment will be acknowledged via email. Your registration will not be regarded as valid until payment has been made in full in Australian currency.

You will not receive any further publications before the conference. Your email of acknowledgment will include any further advice necessary prior to your arrival at the conference. At the conference you will receive the printed Program and Abstract booklet, additional conference documentation. 

Cancellation and refund policy

Cancellations must be notified in writing to the Conference Managers. Cancellation timelines and fees:

  • Before 30 June 2016 will incur an A$100.00 cancellation fee.
  • From 1 July 2016 to 8 August 2016 will receive a 50% refund of fees paid.
  • After 8 August 2016 there will be no refund.  However, you can apply to transfer your registration to a colleague for a fee of A$30.00 before 5 September 2016.

Letters of invitation (for visa purposes)

The AES wishes to support international attendees in their efforts to secure the needed travel documentation and recognises that letters of invitation can help smooth the visa application process. More details here.

Insurance

Registration fees do not include insurance of any kind. It is strongly recommended that at the time you register for the conference and book your travel you take out an insurance policy of your choice. The policy should include loss of fees/deposit through cancellation of your participation in the conference, or through cancellation of the conference, loss of international/domestic air fares through cancellation for any reason, loss of tour monies through cancellation for any reason including airline or related services strikes within Australia, failure to utilise pre-booked arrangements due to airline delay, Force Majeure or any other reason, medical expenses (including sickness and accident cover), loss or damage to personal property, additional expenses and repatriation should travel arrangements have to be altered. The Australasian Evaluation Society cannot take any responsibility for any participant failing to arrange their own insurance. This insurance is to be purchased in your country of origin.

Disclaimer

This webpage and associated program information is correct at the time of publishing. The AES reserves the right to cancel, delete, modify or alter items from the program or to delete, modify or alter any aspect of the conference timetabling and delivery at their sole discretion and without notice. Neither the host organisation nor the meeting organisers or their contractors will accept any liability for any loss or inconvenience caused to any party consequent to such changes. 

The views and opinions expressed at the conference are those of the presenters and participants and are not necessarily endorsed by the Australasian Evaluation Society (AES).

The AES reserves the right to use any recordings whether audio or video and/or any photographs taken at any stage during the Conference for reporting of the Conference and/or its content at their sole discretion.

Entrance to Conference

Each registered delegate to the conference will receive a name badge upon registration at the conference registration desk. The badge will be your official pass and must be clearly visible at all times to obtain entry to all sessions and to social functions. The AES reserves the right to revoke the badge and privileges of anyone behaving in a disruptive or otherwise inappropriate manner.

Privacy

AES regards privacy as an important part of our relationship with our members and customers. Please refer to this page for our full privacy policy. Delegates will not be contacted by the AES or included in the conference delegate list unless they consent during the registration process.


  

Key dates

Call for proposals (workshops & conference) – closed

Registration for Conference and pre-conference workshops – open

Last day for presentation acceptance
1 June 2016

Early bird registrations
close 30 June 2016

Online conference registrations
close 5 September 2016

Pre-conference workshops
17 and 18 September 2016

Conference
19, 20, 21 September 2016